Introduction:

Projects frequently fail, not because of a lack of technical skills on the part of those executing the project, but because of inadequate coordination, integration, communication and control of project activities, people, stakeholders and contractors. This is due mainly to the inability of many project managers to successfully apply the tools and techniques of modern project coordination and control to their projects, as well as to manage and motivate the human resources assigned to the project.

In addition to the financial losses suffered by the organization, many such projects also fail to deliver the required quality of outcomes intended for the project, as a direct consequence of the inadequate identification, definition, planning and control of client or end-user requirements. At this level of management, project and course managers interface to a much larger degree with the strategic business goals and objectives of the company, and are typically involved in strategic business and financial decisions affecting the overall success and efficiency of the organization. Hence, integration and beneficial utilization of organizational resources, and the application of project portfolio management skills, become critical to the effective and successful delivery of projects. The course will feature:

• Understand what it takes to be a successful and effective project coordinator
• Select and manage teams and plan and control projects successfully
• Coordinate and integrate projects, people, suppliers, and stakeholders
• Proactively identify the requirements of the project in terms of the business objectives
• Sidestep the most common project management pitfalls and problems
• Understand and practice effective project coordination techniques in successfully completing and handing over projects

Course Objectives:

By the end of this course, delegates will be able to:

• Learn how to administer project documentation and reporting
• Develop effective performance monitoring and control systems
• Effectively select, develop, and manage human resource
• Gain knowledge of techniques used in project planning and control
• Systematically define, design, and integrate end-user requirements in the project
• Identify risk sources and learn how to mitigate potential risks and deal with uncertainty
• Integrate project progress, resources and risk strategies into a dynamic, manageable plan
• Maintain continuous project performance and delivery control
• Measure, forecast and control project performance by employing earned value techniques
• Produce clear and concise project progress reports
• Identify the consequences of risk and uncertainty on the project
• Effectively manage project teams, stakeholders, and groups of people

Who Should Attend?

Construction Engineers, Senior Construction Engineers, Construction Supervisors, Construction General Supervisors, Construction Project Managers, Engineering Technologists, Supervision Engineer, Inspection Engineers, Civil Inspectors, Foremen, Design Structural Engineers, Planners, Structural Engineers, Material Specialists, Quality Control and Quality Assurance Experts, Architects, Supervision Engineers, Team Leaders, Site Officers and Managers, Mechanical Engineers, Technical Professionals, Field Production Supervisor, Operation Engineers, Clients Representatives, Team Leaders, Supervisors, Section Heads and Managers, Professionals who have an interest in a management position, anyone who wants to become a leader in their work role, Project, Purchasing, Finance & Production Officers and personnel, technical professionals including those in Maintenance, Engineering & Production, Secretaries, clerks, administrative and support staff

Course Outline:

Project Management Framework, Organizational Structures, Systems and Processes

• Introduction to Project Management
• What Is a Project?
• What Is Project Management?
• Definition of a Project Manager
• Stakeholders
• Setting the Stage for Project Alignment with Strategy
• Knowledge Areas & Project Process Flow
• The Triple Constraint
• Course Management and Portfolio Management
• Course Management and Project Management
• Enterprise Environmental Factors
• Organizational Process Assets

Standard for Project Management Life Cycle

• Project Management Processes
• Initiating Process Group
• Planning Process Group
• Executing Process Group
• Monitoring and Controlling Process Group
• Closing Process Group

Project Integration Management

• What Is Project Integration Management?
• Develop Project Charter

Organizational Structures

• Functional Organization
• Weak Matrix Organization
• Strong Matrix Organization
• Balanced Matrix Organization
• Organizational Structure Influences on Projects

End-User Requirements Definition and Development & Project Scope Management

• What Is Project Scope Management?
• Scope Planning
• Scope Statement
• Scope Definition
• Stakeholder Analysis
• Project objectives
• Work Breakdown Structure
• Scope Verification
• Scope Control

Selecting and Developing the Project Team

• The Communication Loop
• Stages of Team Development
• Dynamics of Team Development
• Types of Power/Authority
• Maslow’s Hierarchy
• Human Resource Management
• What Is Leadership?
• Definition of a Team
• Situational Leadership Styles

Project Selection Methods & Time Management

• Project Selections
• Net Present Value
• Opportunity Cost
• Internal Rate of Return
• Payback Period
• Benefit to Cost Ratio
• What Is Project Time Management?
• Activity Definition
• Decomposition
• Activity List
• Activity Attributes
• Activity Sequencing
• Precedence Diagramming Method (PDM)
• Arrow Diagramming Method (ADM)
• Dependency Determination
• Applying Leads and Lags
• Project Network Schedule
• Activity Resource Estimating
• Resource Availability
• Bottom-up Estimating
• Activity Resource Requirements
• Activity Duration Estimating
• Analogous Estimating
• Parametric Estimating
• Reserve Analysis
• Three-Point Estimates
• Activity Duration
• Schedule Development
• Critical Path Method
• Schedule Compression
• Schedule Control

Project Quality Management

• What Is Project Quality Management
• Quality Planning
• Quality Management
• Perform Quality Assurance
• Perform Quality Control
• Cause-and-Effect Diagram
• Control Charts
• Flowcharting
• Pareto Diagram
• Run Chart

Project Risk and Contingency Analysis

• Definitions, what is Risk?
• Risk Management Process
• Risk Management Model
• Identifying Potential Risk Events
• Qualitative and Quantitative Risk Analysis Techniques
• Risk Matrices and Risk Ranking
• Progressive Risk Management Plan Development
• Detailed Risk Quantification and Prioritization
• Expected Monetary Value Concepts
• Risk Quantification and Expected Monetary Value
• Risk Register
• Probability and Impact Matrix
• Risk Response Planning
• Strategies for Risk Response Planning
• Contingency plan

Project Progress Management and Control & Project Closure

• Project Management Reporting
• Earned Value (EV)
• Key Earned Value Terminology
• Combining Schedule and Costs
• Project Status Report
• Schedule Variance (SV)
• Cost Variance (CV)
• Schedule Performance Index (SPI)
• SPI Run Chart
• Cost Performance Index (CPI)
• Estimated Cost at Completion
• Estimated Duration at Completion
• Project closure

COURSE LOCATIONS