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Seminars

Effective Report Writing Skills & Presentation Techniques



Introduction:


A technical report is more than a mere representation of facts pertaining to a situation. An effective report can move people towards taking a desired course of action. Moreover, the quality of a report can influence how its subject matter is perceived by the reader. In this course, we will describe the different types of reports. We will master the structuring and scoping of reports, from conception to completion. We will also learn to write for our specific audience with a tangible sense of purpose. Finally, we will discover a logical approach towards developing visual aids to support our representation of the facts, conclusions and recommendations that comprise the report.

 

This course will aid participants to develop skills and apply effective techniques in planning, organizing and writing reports and also delivering presentations with impact. Participants will also be aware of the discourse markers and functional language structures necessary in business writing. Participants will be guided on clarity in speech, voice projection and confidence building.

Course Objectives:


By the end of this course, delegates will be able to:

 

  • Plan the scope and contents of a report
  • Develop competence in using plain English for effective and clear communication
  • Organize information presented in a systematic manner and understand the value of planning, providing and disseminating relevant information to the recipient of the report
  • Write an effective speech or presentation
  • Speak effectively to any size group of listeners, in a believable and credible way
  • Be more confident by overcoming fear and nervousness

Who Should Attend?


Managers, Executives, Managers, Team Leaders, Superintendents, Chief Engineers, Senior Engineers, Newly Qualified Engineers, Plant Managers, Project Managers, Quality Managers, Technical Managers, Supervisors, Financial Officers and Controllers, Process Managers, Strategic Planning Managers, Key Personnel, Champions, Officers, Supervisors, Department Heads, Engineers, Foremen, anyone in managerial and administrative positions, Engineering Professionals, Project and Design Engineers, Technical Operational Staff, Technical Sales Staff, Research and Development Professionals, Technical Personnel, Maintenance and Supervisory Managers, Maintenance Planning Staff, Technical Managers, Project team members

Course Outline:


Preparing For Presentation

  • Purpose and audience – the groundwork
  • Coping with stage fright

 

Organizing Speech or Presentation

  • Structure of your speech
  • Planning

 

Five Stages of Every Winning Presentation

  • Opening
  • Preview
  • Body
  • Review
  • Closing
  • Organize your content
  • 5 basic personality styles and structuring presentation to keep their interest

 

Delivering Speech with Confidence and Style

  • Delivering with impact
  • Starting a presentation
  • Using voice-adjust speed
  • Learn 10 most persuasive words and use them effectively
  • Utilizing examples, stories, quotations and analogies
  • Presentation structure
  • Linking and rhetorical questions
  • Making a compelling first impression
  • Dealing with silence
  • Using our voice for influence and interest
  • Words: choice and effect
  • You as a visual aid
  • Signposting
  • Making a lasting impression

 

Avoiding the Critical Mistakes

  • Handling questions
  • Ways of answering avoidance
  • How to keep control of Q & A sessions
  • How to recover when mind goes blank and get back on track

 

Using Powerful Visuals

  • The four C’s of visual and other visual aids

 

Planning the Report

  • Analysis of reader
  • Preparing the outline
  • Parts of a report

 

Organizing the Data

  • Types of illustration/graphics
  • Get empowered by energizing your writing style
  • Grammar matters
  • Analysis of sample reports
  • Final presentations & finishing touches

COURSE LOCATIONS

Code From To City Fee
SSPD13 19 Jan 2020 23 Jan 2020 Cairo US$ 3900 Book
SSPD13 09 Mar 2020 13 Mar 2020 Bali US$ 5500 Book
SSPD13 04 May 2020 08 May 2020 Barcelona US$ 5500 Book
SSPD13 27 Jul 2020 31 Jul 2020 New Delhi US$ 6000 Book
SSPD13 06 Sep 2020 10 Sep 2020 Dubai US$ 4200 Book
SSPD13 09 Nov 2020 13 Nov 2020 London US$ 5000 Book


DUBAI OFFICE

Ittihad Deira Building,
Al Ittihad Rd, Deira
Dubai,
UAE

info@petrogas-training.com

USA OFFICE

642 E14 Street,
10009-13 Manhattan,
New York (NY)
USA

info@petrogas-training.com

EGYPT OFFICE

52 General Kamal Hejab Street,
Suez Bridge,
Cairo,
Egypt

info@petrogas-training.com
 

COURSE CERTIFICATE

Certificate of Completion will be provided to the candidate(s) who successfully attend and complete the course. Training hours attendance percentage of 75% is required.


TRAINING HOURS

Standard course hours: 8:30 A.M. to 3:30 P.M. Informal discussions: 4:30 P.M. to 5:30 P.M.


TRAINING METHODOLOGY

We use a blend of interactive and hands-on methods, active participation, a variety of instructional techniques, dynamic presentations, individual and group exercises, in depth discussion, DVD’s, role-plays, case studies, examples. All of the information, competencies, knowledge and skills acquired within our training programs, are 100% transferrable to the participants’ workplace.


ASSESSMENT & EVALUATION

Pre-Test and Post-Test Assessment are applied on 5-day and 10-day programs. Also, post course evaluation and candidate’s evaluation are applied to add another level of quality measurement. Candidates’ feedback is highly appreciated to elevate the training service quality.


ORGANIZATIONAL IMPACT

A- Have staff trained in the latest training and development approaches

B- Support nationalization and talent management initiatives

C- Have properly trained and informed people who will be able to add value

D- Gain relevant technical knowledge, skills and competencies


PERSONAL IMPACT

A- Develop job related skills

B- Develop personal skills in subject matter

C- Have a record of your growth and learning results

D- Bring proof of your progress back to your organization

F- Become competent, effective and productive

G- Be more able to make sound decisions

H- Be more effective in day to day work by mastering job-related processes

I- Create and develop competency to perform job well


FREQUENT NOMINATIONS SCHEME

A- 10% discount after 05 candidates’ registration.

B- 15% discount after 10 candidates’ registration.    

C- 20% discount after 20 candidates’ registration.

D- 25% discount after 25 candidates’ registration.

E- 30% discount after 30 candidates’ registration

F- Higher discount rates will be offered based on work volume with different clients.  


SEVERAL NOMINATIONS ON THE SAME COURSE SCHEME

A- One extra free seat is offered on 4 candidates on the same course and dates.

B- Two extra free seats are offered on 6 candidates on the same course and dates.

C- Three extra free seats are offered on 8 candidates on the same course and dates.

D- Four extra free seats are offered on 10 candidates on the same course and dates.

E- Five extra free seats are offered on 12 candidates on the same course and dates.


REGISTRATION POLICY

Nominations to our public courses are to be processed by the client’s Training and/or HR departments. A refund will be issued back to the client in the event of course cancellation or seat unavailability. A confirmation will be issued to the relevant department official(s). 


CANCELLATION POLICY

If a confirmed registration is cancelled less than 5 working days prior to the course start date, a substitute participant may be nominated to attend the same course or a 20% cancellation charge is applied. In case of a no-show, a 100% fee will be charged.


PAYMENT POLICY

Payment is due upon receiving the course confirmation, invoice and/or proforma invoice. However; the fee due can be wire transferred to our bank account directly after course completion. Our bank details are illustrated on the confirmation, invoice and proforma invoice, as well. The above documents can be communicated electronically, i.e., in a soft copy or/and in hard copy based on customer’s request.


COPYRIGHT

© 2017. Material published by PETROGAS shown here is copyrighted. © 2017. All rights reserved. Any unauthorized copying, distribution, use, dissemination, downloading, storing in any medium, transmission, reproduction or reliance in whole or any part of this course outline is prohibited and will constitute an infringement of copyright.