Document Management System (DMS)
Introduction:
Document management focuses on the storage and organization of documents to support active work in progress, including content creation and sharing within an organization. When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content. This also makes it difficult for organizations to use the valuable business information and data in the content.
Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. The term document is defined as "recorded information or an object which can be treated as a unit". DM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records.
This course will explore systematic methods for creating, capturing, categorizing, storing, locating, and retrieving the documents of any sizes and shapes. This course offers solutions to organizations which deal with unstructured information, which gets generated from multiple sources like paper based documents, electronic documents, faxes, and emails. Whether your company is a medium-size operation or a large retail chain, the candidates will learn how to meet demands to efficiently organize and manage the flow of information both internally and externally, and may substantially reduce the cost of operations.
Course Objectives:
By the end of this course, delegates will be able to:
· Relief of paperwork burdens through improved process efficiency
· Have a quick & immediate access to accurate and relevant information anytime, thus speeding the process
· Maintain confidentiality, integrity, and availability and thus protecting the information
· Reduce the cost and time nearly in every aspect of traditional document processing
· Minimize the possibility of lost information and liability
· Gain increased productivity
· Share information among many users simultaneously
· Improve service and response to customers
· Be introduced to DMS
· Learn DMS tools & techniques
· Deal with documents security and sharing files
Who Should Attend?
IT personnel, applications analysts, network Analyst, project analysts, server analysts, application developers, admin support staff and any personnel who need to have a solid idea on creating, capturing, categorizing, storing, locating, and retrieving the documents
Course Outline:
Introduction to Document Management System (DMS)
· What is DMS
· Why use DMS?
· Capabilities of a DMS
· Statistics by Gartner Group
DMS Overview & Categories
· What constitutes a “Document”
· DMS Synonyms
· Defining the Electronic Management Systems
DMS Tools and Techniques
· Content Management System
· Document Management at ICT Environment
· Components of Document Management
Processing of DMS
· Scanning and Indexing Work Flow
· Process Flow
· Capture of documents for bringing them into the system
· Storage options
· Indexing and retrieving tools
Security and Sharing of Documents
· How to share documents and with whom
· Define security and sharing levels
· Global share and access
Challenges and Benefits of DMS
· Benefits of DMS
· Challenges of DMS and
· Why it is not being used?
| Code | From | To | City | Fee | |
|---|---|---|---|---|---|
| IT01 | 05 Jan 2020 | 16 Jan 2020 | Dubai | US$ 7000 | Book |
| IT01 | 02 Mar 2020 | 13 Mar 2020 | London | US$ 8000 | Book |
| IT01 | 04 May 2020 | 15 May 2020 | Istanbul | US$ 7500 | Book |
| IT01 | 05 Jul 2020 | 16 Jul 2020 | Cairo | US$ 6500 | Book |
| IT01 | 07 Sep 2020 | 18 Sep 2020 | Istanbul | US$ 7500 | Book |
| IT01 | 02 Nov 2020 | 13 Nov 2020 | Kuala Lumpur | US$ 7300 | Book |
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DUBAI OFFICE
Ittihad Deira Building, |
USA OFFICE 642 E14 Street,10009-13 Manhattan, New York (NY) USA info@petrogas-training.com |
EGYPT OFFICE 52 General Kamal Hejab Street,Suez Bridge, Cairo, Egypt info@petrogas-training.com |
Certificate of Completion will be provided to the candidate(s) who successfully attend and complete the course. Training hours attendance percentage of 75% is required.
Standard course hours: 8:30 A.M. to 3:30 P.M. Informal discussions: 4:30 P.M. to 5:30 P.M.
We use a blend of interactive and hands-on methods, active participation, a variety of instructional techniques, dynamic presentations, individual and group exercises, in depth discussion, DVD’s, role-plays, case studies, examples. All of the information, competencies, knowledge and skills acquired within our training programs, are 100% transferrable to the participants’ workplace.
Pre-Test and Post-Test Assessment are applied on 5-day and 10-day programs. Also, post course evaluation and candidate’s evaluation are applied to add another level of quality measurement. Candidates’ feedback is highly appreciated to elevate the training service quality.
A- Have staff trained in the latest training and development approaches
B- Support nationalization and talent management initiatives
C- Have properly trained and informed people who will be able to add value
D- Gain relevant technical knowledge, skills and competencies
A- Develop job related skills
B- Develop personal skills in subject matter
C- Have a record of your growth and learning results
D- Bring proof of your progress back to your organization
F- Become competent, effective and productive
G- Be more able to make sound decisions
H- Be more effective in day to day work by mastering job-related processes
I- Create and develop competency to perform job well
A- 10% discount after 05 candidates’ registration.
B- 15% discount after 10 candidates’ registration.
C- 20% discount after 20 candidates’ registration.
D- 25% discount after 25 candidates’ registration.
E- 30% discount after 30 candidates’ registration
F- Higher discount rates will be offered based on work volume with different clients.
A- One extra free seat is offered on 4 candidates on the same course and dates.
B- Two extra free seats are offered on 6 candidates on the same course and dates.
C- Three extra free seats are offered on 8 candidates on the same course and dates.
D- Four extra free seats are offered on 10 candidates on the same course and dates.
E- Five extra free seats are offered on 12 candidates on the same course and dates.
Nominations to our public courses are to be processed by the client’s Training and/or HR departments. A refund will be issued back to the client in the event of course cancellation or seat unavailability. A confirmation will be issued to the relevant department official(s).
If a confirmed registration is cancelled less than 5 working days prior to the course start date, a substitute participant may be nominated to attend the same course or a 20% cancellation charge is applied. In case of a no-show, a 100% fee will be charged.
PAYMENT POLICY
Payment is due upon receiving the course confirmation, invoice and/or proforma invoice. However; the fee due can be wire transferred to our bank account directly after course completion. Our bank details are illustrated on the confirmation, invoice and proforma invoice, as well. The above documents can be communicated electronically, i.e., in a soft copy or/and in hard copy based on customer’s request.
COPYRIGHT
© 2017. Material published by PETROGAS shown here is copyrighted. © 2017. All rights reserved. Any unauthorized copying, distribution, use, dissemination, downloading, storing in any medium, transmission, reproduction or reliance in whole or any part of this course outline is prohibited and will constitute an infringement of copyright.
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